How to manage your grant

How to manage your Hartford Foundation grant

Grantees of the Hartford Foundation can manage their grant by logging into our grant portal.

Visit our grant portal

You can also find a link to the grant portal in the rainbow menu at the top of the website.

How to Use our Grant portal

Our grant portal utilizes Foundant Technology's Grant Lifecycle Manager (GLM) software. These instructions and training resources will help you learn to use GLM.

Click here for written instructions on how to create a GLM account, managing your dashboard, and more.

Please note that the Hartford Foundation's custom portal will look slightly different than the portal in the tutorial video.

Completing an application in the grant portal

Visit our How To Apply page to learn more about our grant application process.

When you reach the Application Phase of our grantmaking process, you will be directed to your GLM Dashboard by a Hartford Foundation Community Impact team member. The application will be available in your Request History. Click "Edit Application" to complete the application. GLM allows you to save your progress so you can go back to the application later.

Once a grant is awarded, you can visit your Dashboard to check the status of your grant, view due dates, and submit electronic grant reports.

What browser do you recommend I use? 

For the best user experience when using our Grant Portal, it is recommended to use Google Chrome 14+ (highly recommended), Firefox 9+, or Safari 4+. Internet Explorer users may encounter technical issues.

How do I know if my organization has a GLM account? 

If you are unsure whether your organization already has a GLM account, please contact GrantsAdministration@hfpg.org, with your agency name and contact information, and we will run the verification.

How do I add additional users to my organization's account? 

If you'd like to add additional users to your account, please contact your Hartford Foundation Community Impact Officer or email applications@hfpg.org.

I work with multiple organizations. Can I use my account to submit applications for more than one organization? 

A user account can only be connected to one organization at a time. If you are a grantwriter for multiple organizations, please contact us to discuss your options. 

How do I upload files to the application? 

For application questions that request an uploaded attachment, click the "Upload a file" button and then choose the desired document from your computer. The file name of the uploaded file will be indicated under the "Upload a file" button. Then save your application (using the button at the bottom of page).

You may only upload one document per question.

If you upload the wrong file: Once you have uploaded a file, you will see options to delete or replace with a new file.

Pay attention to your file names: Remove extra periods or replace with a dash or underscore character. 

Changes to our grantmaking process: Effective January 1, 2023

We recently implemented changes to our grant application process that took effect at the beginning of 2023.

When was your grant awarded?

For grants, inquiries and applications started on January 1, 2023 or later, the entire process can be managed in our Grant Portal.

If you have questions about our grant application process, contact your Community Impact Officer or email applications@hfpg.org.

For grants awarded prior to January 1, 2023, we will maintain the process and terms that were agreed upon at the time of your award. Payment schedules, expected outcomes and reporting requirements will not change. Portions of the grant lifecycle can be managed in the Grant Portal. Other necessary forms can be found below.

Any new inquiries or applications would go through the 2023 application process. If you have an open grant, we recommend speaking with your Community Impact Officer before applying for other opportunities.

If you have questions about our grant application process or the status of an open grant, contact your Community Impact Officer or email applications@hfpg.org.

FORMS (for pre-2023 grants)

Clicking the links below will begin a download. Save the documents to your computer, edit and return to us by email at GrantsAdministration@hfpg.org.

SUBMITTING REPORTS (for pre-2023 grants)

  • Email all grant-related documents to GrantsAdministration@hfpg.org.
  • Be sure to sign your reports.
  • Include your grant number on all correspondence. (Your grant number can be found on your award letter.)

COMMUNICATING YOUR GRANT AWARD

We encourage but do not require nonprofits to communicate the news about your grant awards. Any text must be reviewed in advance by our Communications Department. Please allow at least one week. 

Our name is: Hartford Foundation for Public Giving. “The” does not precede the name on lists, plaques or initial use in stories but any subsequent references in articles can say “the Hartford Foundation.”

Specific funds: A grant from a specific fund at the Hartford Foundation should be noted in any announcement. For example, “This program was made possible by a grant from the Jane E. Doe Fund at the Hartford Foundation for Public Giving.” The fund name appears in the grant award letter.

Contact our Communications Team with questions about:

News releases, newsletter and website stories 

Please send your proposed text to Chris Senecal, Senior Communications Officer, at csenecal@hfpg.org.

Plaques and signs 

Before finalizing language for a plaque or sign, please submit it for approval to Chris Senecal, Senior Communications Officer, at csenecal@hfpg.org.

While the thought is appreciated, grantees should not feel the need to present plaques or similar acknowledgments to the Foundation.

Social media 

If you are awarded a grant by the Hartford Foundation for Public Giving, and you decide to publish a story about that grant, we encourage you to post the story on social media and tag us. While we can make no guarantees, we are happy to help promote stories about our grants when possible. For questions about social media, you can contact us through our accounts, or contact Sierra Kihega, Communications Associate, at skihega@hfpg.org.

Hartford Foundation social media:

Photos 

We welcome photos for use in our communications. Digital photos are preferred. We can only use photos for which there are signed releases from all parties in the photo permitting its use. If you wish to use our photo release form, contact Sierra Kihega, Communications Associate, at skihega@hfpg.org.

Our website 

If you have any questions about hfpg.org or any of the Hartford Foundation's other websites, please contact Tom Zeleznock, Senior Communications Officer, at tzeleznock@hfpg.org.

Using our logo 

To request permission to use our logo, please contact Tom Zeleznock, Senior Communications Officer, at tzeleznock@hfpg.org.