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Summer Program Support Tool Kit: Volume 1


This Evaluation Support Tool Kit, developed by a consultant team from Holt, Wexler & Farnam, LLP, will help organizations providing summer programs to track the services and outcomes for participants, inform ongoing efforts to provide quality programs, and to document the importance of your work.

We invite you to review the tool kit and to use it as you develop your evaluation plans and to improve your programs in natural course. We welcome your feedback. 

Toolkit Documents (PDF format)

Sample Surveys, Spreadsheets and Reports

The following samples are only intended as examples. Most programs will need to develop surveys that address your specific desired outcomes, and that address the key purposes of your evaluation. These samples are illustrative of how you might approach your work. These samples reflect the unique needs of the particular programs. The Hartford Foundation for Public Giving does not endorse the use of these sample surveys across all programs.

Additional Information

Program Evaluation Articles / Funder Perspectives

The Community Tool Box

This website includes a wide range of resources for organizations and communities, including recommendations for evaluating an initiative.
http://ctb.ku.edu/en/evaluating-initiative

Free Management Library
The Library "provides easy-to-access, clutter-free, comprehensive resources regarding the leadership and management of yourself, other individuals, groups and organizations." Includes a "Basic Guide to Program Evaluation" by Authenticity Consulting. Describes the different types of evaluation and good tips for conducting the evaluation.
http://www.managementhelp.org/evaluatn/fnl_eval.htm
http://www.managementhelp.org/evaluatn/outcomes.htm

Horizon Research, Inc.
"Taking Stock: A Practical Guide to Evaluating Your Own Programs" is a good step-by-step primer for conducting a program evaluation, and includes sample reports and a glossary of evaluation terms (93 pages including appendices). This also includes a glossary of evaluation terms on pages 89-91.
http://www.horizon-research.com/taking-stock-a-practical-guide-to-evaluating-your-own-programs/

United Way of America
Summary of the United Way’s approach to measuring outcomes.
https://www.unitedway.org/our-impact/focus/education/out-of-school-time/tools/

Institute of Museum and Library Services (IMLS)
List of resources on outcome-based evaluation, and an online course on "Shaping Outcomes." Focuses on evaluation for libraries and museums, but are good resources for other programs.
https://www.imls.gov/grants/outcome-based-evaluations
http://www.shapingoutcomes.org/course/index.htm

W.K. Kellogg Foundation
Produced an "Evaluation Handbook" describing its (high) expectations for grantees’ evaluations (110 pages).
http://www.wkkf.org/resource-directory#pp=10&p=1&q=Evaluation%20Handbook

 

Developing Surveys

Innovation Network
Excellent summary of tips for developing surveys, including examples of how to improve questions.

 

Sample Surveys

American Camping Association
Has a range of surveys for evaluating camping programs.
www.acacamps.org/members/outcomes/
www.acacamps.org/members/outcomes/camper_learning/index.php
www.acacamps.org/members/outcomes/basic_outcomes/index.php

WestEd
Sample surveys used in California that examine different youth behaviors and competencies, including a survey of after-school programs.

Search Institute
Has done much work on defining 40 youth developmental assets, and have developed surveys to measure attainment of these assets. Survey questions are included in the sample report, and an order form for the survey (which programs would need to purchase).
www.search-institute.org/assets/
www.search-institute.org/surveys/APsampleReport.pdf
www.search-institute.org/surveys/ab.html

Centers for Disease Control and Prevention (CDC)
The Youth Risk Behavior Survey (YRBS) is conducted nationally every two years. Programs could compare local results with national data and data for different population groups.

 

Making the Case for Summer Youth Programs

Nellie Mae Education Foundation
"The Learning Season: The Untapped Power of Summer to Advance Student Achievement" is an excellent summary of the research on summer youth programs.

Philliber Research Associates and the American Camp Association
"Directions: Youth Development Outcomes of the Camp Experience" reports on a national research project to measure outcomes of the camp experience. Includes information on survey items used to measure positive identity, social skills, physical and thinking skills, and positive values and spirituality.

MENTOR / National Mentoring Partnership
Includes resources and research on the impacts of mentoring programs.

 

Scoring Rubrics

Background Articles on Rubrics

Scoring Rubrics: What, When and How?

Designing Scoring Rubrics for Your Classroom

Understanding Rubrics

 

Examples of Science Rubrics

Chicago Public Schools Rubric

 

More Resources for Rubrics

Examples

Create Your Own Rubric 

 

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